Stop Losing HVAC Jobs to Missed
Emergency Calls and Poor Follow-up
Never miss another emergency call or lose a job to slow follow-up. Our software handles customer communication automatically so you can focus on what you do best - fixing HVAC systems and growing your business.
You've Become the Bottleneck in Your Own HVAC Business
Stop losing service calls to forgotten follow-ups and disorganized customer tracking. Our CRM automates the busywork so you focus on repairs and installations.
Communication Chaos HVAC Contractor Face
Here's the truth about running a small HVAC contracting business:
You became an HVAC tech to fix systems and help families stay comfortable. But now you're drowning in follow-up chaos - sticky notes with service requests, forgotten maintenance reminders, and customers who slip through the cracks while you're on service calls.
- The Real Problem: You're doing everything manually. Emergency calls come in while you're already busy, maintenance customers forget to schedule tune-ups, and potential installation jobs get lost in the shuffle of daily service work.
- The Manual Trap: Every HVAC customer needs seasonal reminders, follow-up calls, and systematic maintenance. Without organization, customers choose competitors who stay in touch better.
Everything You Need to Run Your HVAC Business
- Automated Follow-Up Sequences: Set up once, works forever. Every service call and estimate gets systematic follow-up messages even when you're busy with emergency repairs. No more forgetting to call customers back about maintenance or installation quotes.
- Customer Service History Organization: See every customer's complete HVAC service history, equipment details, and maintenance schedule in one place. Know exactly what system they have and when it needs attention.
- Automated Maintenance Reminders: Customers automatically get reminded about seasonal tune-ups, filter changes, and system maintenance at the right time every year. No more lost maintenance revenue.
- Calendar Booking Without Phone Tag: Customers can book service appointments directly on your calendar. No more back-and-forth scheduling calls eating up your time between service calls.
- SMS and Email Automation: Stay in touch with customers through automated messages about seasonal maintenance, service follow-ups, and system care tips that keep your HVAC company top-of-mind.
- Customer Database That Actually Works: All customer information, equipment details, service history, and maintenance schedules stored in one place. Never lose track of when a customer needs service again.
Why This Works for Small HVAC Contractors
- Built for Solo Techs: Designed for HVAC contractors who handle service calls, estimates, and customer communication themselves. Simple enough to set up between jobs.
- HVAC-Appropriate Templates: Pre-built message sequences for seasonal maintenance reminders, service follow-ups, and installation estimate tracking.
- No Technical Skills Required: If you can send a text message, you can run this system. Setup in hours, not weeks.
- Grows With Your Business: Start with basic customer organization and add automation features as you scale. No contracts or complicated upgrades.
- Direct Support: Work with people who understand small contractor challenges, not corporate support scripts.
Who This ISN'T For
Be honest - this isn't right for you if:
- You already have office staff handling all customer communication and scheduling
- You're doing over $500K annually (you need enterprise dispatch systems)
- You prefer tracking everything in notebooks or spreadsheets
- You're not willing to spend time setting up better customer organization
This IS perfect for you if:
- You personally handle customer follow-ups and service scheduling
- You lose track of maintenance customers when you get busy with emergency calls
- You want organized customer systems without hiring administrative staff
- You're ready to stop doing everything manually
Start Automating Your
HVAC Business Today
Ready to Stop
Losing HVAC Jobs?
Book a 15-minute assessment to see how our software fits your operation.
Qualify your specific needs - We'll review your current systems and identify where you're losing jobs to poor communication
See live software demo - Watch exactly how automation, scheduling, and follow-ups work for businesses like yours
Get custom implementation plan - Learn how to set up automated systems that work with your existing workflow
No pressure sales pitch - Just 15 minutes to see if this solves your actual business problems
Stop Paying For
Multiple HVAC Tools
Save $448/month
ServiceTitan: $300+/month
Housecall Pro: $200+/month
QuickBooks: $50+/month
CallRail (call tracking): $45+/month
Review management: $50+/month
Total: $645+/month
Modern Media Digital: $197/month
Choose Your
Growth Plan
HVAC STARTER
$97/month
Perfect for:
1-2 person HVAC operations
Up to 1,000 contacts
Emergency call tracking & routing
Mobile invoicing from job sites
Basic appointment scheduling
Automated SMS follow-ups
Customer service history
Email support (business hours)
No contracts - cancel anytime
30-day money-back guarantee
🔥Most Popular
HVAC PRO
$197/month
Perfect for:
Built for 3-10 technician teams
Up to 10,000 contacts
Emergency call prioritization
Multi-technician dispatch system
Route optimization for service calls
Maintenance contract reminders
Review automation (Google/Facebook)
QuickBooks sync for invoicing
Phone + priority email support
No contracts - cancel anytime
30-day money-back guarantee
HVAC ENTERPRISE
$297/month
Perfect for:
Growing HVAC companies
Unlimited contacts
Multiple location management
Advanced reporting (profit per job)
Custom service workflows
Seasonal campaign automation
Dedicated account manager
Priority phone support
HVAC supplier integrations
No contracts - cancel anytime
30-day money-back guarantee
Need Expert
Business Automation?
Don't want to figure this out yourself?
Our business automation specialist handles complete setup and optimization for busy service business owners who want results without the learning curve.
FOR STARTER PLAN SUBSCRIBERS
Monthly Business Consulting - $297/month
- Monthly 30-minute strategy call
- System optimization guidance
- Workflow improvement recommendations
- Growth planning and upgrade path consultation
- Email support between calls
- Cancel anytime with 30-day notice
FOR PRO & ENTERPRISE SUBSCRIBERS
Professional Setup Package - $1,497 one-time
- Complete system configuration and data migration
- Industry-specific workflow development
- Custom automation sequences for your business type
- Automated onboarding sequence enrollment
- One 30-minute strategy consultation
- 14 days of priority email support
Monthly Optimization Support - $297/month (optional)
- Monthly 30-minute strategy call
- Advanced system performance analysis
- Priority email support between calls
- Workflow scaling as your business grows
- Cancel anytime with 30-day notice
🗣️ See How Businesses Like Yours Succeed
See How Businesses Like Yours Succeed
Solo Operations
Small service businesses that implement automated communication systems typically see improved response consistency and reduced administrative workload.
Result: More systematic follow-up and streamlined customer communication processes.
Growing Team
Service companies with 3-10 team members who centralize their customer management often experience better coordination and reduced scheduling conflicts.
Result: Improved team coordination and consistent customer experience across all interactions.
Multi-Location Business
Businesses operating from multiple locations that standardize their communication workflows typically achieve more consistent customer service delivery.
Result: Unified customer experience and centralized management across all business locations.
STILL NOT SURE?
HVAC Software
Questions and Answers
HVAC Software Questions and Answers
Question 1: Will this actually work for a small HVAC contractor?
This system is designed specifically for solo techs and small teams who handle their own customer communication. It organizes what you're already doing manually.
Question 2: How quickly can I see results?
Most contractors notice better customer organization immediately and start seeing improved maintenance scheduling consistency within the first week.
Question 3: Will this help me get more HVAC maintenance work?
Yes, automated maintenance reminders and customer follow-up systems help turn one-time service calls into recurring maintenance customers.
Question 4: Can I keep my current business phone number for HVAC service calls?
Absolutely. Modern Media Digital works with your existing phone numbers and integrates with your current communication methods. No need to change contact information.
Question 5: Does this work for both residential and commercial HVAC work?
Yes, our HVAC business software handles both residential service calls and complex commercial installations. The system adapts to different job types and pricing structures.
Question 6: Can I track my customer service history better with this?
Absolutely. You'll see exactly what equipment each customer has, when it was last serviced, and what maintenance is due next.
Question 7: What if I mostly do emergency service calls?
Perfect. The system helps you convert emergency customers into maintenance customers and stay organized as you grow